August 22, 2011  |  Announcements  |  By  |  2 Comments

Customized Sharing Using Cytobank Projects

Because Cytobank is web-based, we can help you share your flow data with your advisor, labmates, and collaborators – all around the world! By default, your data is private and visible only to you, but if you do decide to share, the easiest way to share an experiment is to give another user full access. But what if you need to share dozens of experiments with the same three people? Or what if you don’t want to give full access to someone but still want them to see your Illustrations?

A Cytobank project enables you to share multiple experiments with the same group of people. A project also allows you to set project-wide permission levels that let you determine whether or not people can make new illustrations and whether or not they can clone the experiments contained within the project.

For example, let’s say Bob and Joe are in the same lab and both studying leukemia. They often collect flow cytometry data that they want to share with each other. In Cytobank, Bob can create a project called “leukemia project” and make himself and Joe managers of that project. When creating a new experiment on Cytobank, Bob can specify that the experiment is part of the “leukemia project”, and Joe will automatically get access to that experiment. Since they are both managers, Bob or Joe can decide to add new members (e.g. Sue) to their project and decide what level of access this new member has.

One important change is that project managers are now granted full access to all experiments in the project. This change is not retroactive – any project updates that occurred before the 2.4.3 release (July 22-25, 2011) will NOT result in managers having full access to experiments in projects, unless they were explicitly granted full access.

Managers, as their name implies, manage the project. They can change project sharing/cloning settings, as well as add/delete other managers, leaders, and members to a project.

Leaders and members can view the experiments in a project (the level of access is set by the managers) and can add new experiments to a project. Leaders are no different from members, aside from the fact that they’re called leaders. An example of a project leader might be your advisor, who doesn’t need/want to manage the project but would like to stay up-to-date on new experiments.

The level of access for project members can be set as follows:

  • Enable/disable making of new illustrations. Managers can decide whether to allow members to make their own illustrations with the data or to allow members just to view the saved illustrations.
  • Enable/disable cloning of an experiment. Managers can also decide to enable cloning files only, cloning files and illustrations, or to disable cloning entirely.

When thinking about cloning permissions, it’s important to keep in mind that if you grant a member the ability to clone an experiment, that person can make their clone (and thus the data) public.

Learn more about sharing and privacy in Cytobank.